Template Fields
This blank utv bill of sale template for Arizona contains the following sections:
Seller Info
Name, address, phone, email
Buyer Info
Name, address, phone, email
Vehicle Details
Year, make, model, color, body
VIN & Odometer
17-digit VIN, current mileage
Sale Terms
Price, payment method, date
Disclosures
As-is status, known defects
Signatures
Buyer/seller lines with date
Notarization
Notary block if state requires
How to Fill Out This Template
- 1Print the blank template on US Letter paper
- 2Enter the utv details exactly as they appear on the title
- 3Record the odometer reading at the time of sale
- 4Agree on the sale price and fill in the payment terms
- 5Both parties sign and date in the presence of each other
- 6File the completed form with your local Arizona DMV within the required timeframe
Tip: Our online generator pre-fills Arizona-specific requirements so you don’t miss any required fields.
Cash sale — What You Need to Know
The full purchase price is paid in cash (or cash equivalent) at the time of sale. No financing, installment payments, or deferred payment is involved.
Seller guidance
Accepting cash eliminates chargeback risk, but brings IRS reporting obligations. If you receive more than $10,000 in cash in one transaction (or related transactions), you must file IRS Form 8300 (Report of Cash Payments Over $10,000 Received in a Trade or Business) within 15 days. Ensure you provide a receipt and accurate bill of sale to document the transaction.
Buyer guidance
Carry large sums of cash only after verifying the vehicle title and condition. Use a cashier's check or wire transfer for high-value vehicles to reduce risk. Bring the seller to the bank if needed to verify funds. Once cash changes hands, recovery of fraud is very difficult.
Legal note (Arizona-specific)
AZ cash sales: there is no traditional sales tax on private vehicle transactions, but the buyer pays the one-time vehicle license tax (VLT) based on the vehicle's assessed value. Always document the actual cash amount in the bill of sale.
Cash sale checklist
- Count and verify cash amount before signing bill of sale
- Issue a dated receipt acknowledging full payment
- Determine if IRS Form 8300 filing is required (>$10,000 cash)
- Sign and deliver the title and bill of sale simultaneously with payment
- Photograph the cash exchange or use a witness for high-value sales
- Record the actual cash price on the bill of sale
- Buyer pays one-time VLT at AZ MVD (based on vehicle assessed value)
- Get a signed receipt for the cash payment
- Transfer title within 15 days
UTV Safety & Recall Information
Data sourced from NHTSA safety ratings and recall databases
Average Safety Rating
0 / 5
Avg. Price Range
$5,000–$25,000
Odometer Disclosure
Not required
Safety checkpoints for utv buyers
- Verify ROPS (Roll-Over Protective Structure) is intact and unmodified
- Check seat belt function for all seating positions
- Inspect half doors and nets for proper latching
- Test differential lock and selectable drive modes
- Confirm headlights, taillights, and brake lights all function
- Verify parking brake holds the vehicle on a 15-degree slope
- Check that windshield (if equipped) is rated and unmodified
- Test horn and warning beeper function
Common recall categories
SteeringFuel SystemFire HazardSuspensionSeat Belts
On average, each utv model has approximately 2.8 recalls. Always check your specific vehicle at NHTSA.gov/recalls before completing a sale.
Arizona Tax & Fee Summary
Dealer sales: 5.6% + county. Private sales: flat $20 VLT instead
Private party sales pay a flat $20 vehicle license transfer fee instead of sales tax
Visit the official Arizona DMV website
Local Requirements — Eloy County
DMV / Title Office
Arizona MVD – Eloy
Address
Visit https://azdot.gov/mvd for the nearest Eloy, AZ office
Phone
See state DMV website for local office phone numbers
Office Hours
Mon–Fri 8:00 AM–5:00 PM
https://azdot.gov/mvd
Transfer Fees & Taxes — Eloy
Base Registration Fee
$8.00
Arizona state rate 5.6% + estimated local taxes (verify with your county)
Notarization: NOT REQUIRED
Arizona does not require notarization for private vehicle bills of sale. Buyer and seller signatures on the completed title assignment are sufficient.
Eloy Transfer Checklist
- Complete a title transfer at your local Arizona title office within the required timeframe
- Private party sales pay a flat $20 vehicle license transfer fee instead of sales tax
- Both buyer and seller should retain a signed copy of the bill of sale
- Bring a valid government-issued photo ID and proof of insurance
County Information — Eloy County
County Clerk / Recorder
Eloy County Recorder
Phone
See county website for contact information
Private party vehicle sales in Eloy County may be exempt from sales tax — verify with the county clerk before completing your transaction.
Eloy Cash sale utv template — when to file
Arizona requires title transfer within 15 days of the sale date on the bill of sale. For cash sale transactions specifically, file at Arizona MVD – Eloy (Visit https://azdot.gov/mvd for the nearest Eloy, AZ office) during normal hours: Mon–Fri 8:00 AM–5:00 PM. Miss the 15-day window and Arizona typically charges a late-transfer penalty plus accrued use tax, and the seller can remain on the title for civil liability until the buyer completes retitling. Bring the signed title, the completed Eloy bill of sale, your government-issued ID, and payment for the $4.00 title transfer fee plus 7.10% sales tax on the purchase price.
Template reminder. Whether you keep your template as a blank template you fill in by hand, both buyer and seller should leave the signing with an identical executed copy. The buyer needs the original to present at Arizona MVD – Eloy; the seller keeps a duplicate to prove the date of transfer if a future liability question arises before the title fully retitles.