Hilo, Hawaii
Use this bill of sale when selling a heavy equipment in Hilo, Hawaii. It documents the transfer and helps you complete DMV title paperwork.
A Hilo, Hawaii heavy equipment bill of sale is a legal document that records the transfer of ownership between a private buyer and seller in Hilo. As of 2026, Hawaii requires both parties to sign the bill of sale, and the buyer must present it at the HI DMV to complete title transfer.
Create a compliant bill of sale and download the signed PDF immediately.
DMV / Title Office
Hawaii County Vehicle Registration – Hilo
Address
349 Kapiolani St, Hilo, HI 96720
Phone
(808) 961-8351
Office Hours
Mon–Fri 7:45 AM–4:30 PM
Title Transfer Fee
$5.00
Sales Tax Rate
4.25%
Base Registration Fee
$45.00
Hawaii GET 4.0% + Hawaii County surcharge 0.25%
Hawaii does not require notarization for private vehicle sales.
County Clerk / Recorder
Hawaii County Clerk
Phone
(808) 961-8255
The most common heavy equipment makes in private-party sales are Caterpillar, John Deere, Komatsu, Volvo, Case. Average private-party heavy equipment prices range from $10,000–$300,000. Heavy equipments average 0.7 NHTSA recalls per model across categories including Hydraulic System, Electrical, ROPS/FOPS.
Before completing a heavy equipment bill of sale in Hawaii, verify these safety items:
Equipment floater or inland marine policy required. Costs vary widely: $500–$5,000/year depending on value and use. Caterpillar and Komatsu machines hold value well — 50–60% retention after 5,000 hours. Peak season for private heavy equipment sales is spring when construction season begins, with an average of 60 days on market.
Heavy Equipments are classified as "Construction equipment (not registered for road use; transported on flatbed/lowboy)" for registration purposes. Heavy equipment is valued by engine hours, not mileage. Machines over 80,000 lbs require special transport permits. Federal odometer disclosure does not apply to heavy equipments.
Hilo residents completing a heavy equipment bill of sale should be aware of local requirements in addition to Hawaii state rules. The state sales tax rate is 4%, 4% general excise tax plus 0.5% county surcharge in some areas. The most popular heavy equipment makes in Hawaii include Caterpillar, John Deere, Komatsu.
BillOfSaleNow has generated 349 bill of sale documents for Hawaii transactions, with 10 generated this month alone. The most popular vehicle type is car.
45% faster sale
Vehicles whose listings include a history report spend ~45% less time on site before selling, and report-viewers are 5x more likely to become a lead.
Source: Experian / AutoCheck
$4,000 avg loss
NHTSA estimates 450,000+ vehicles per year are sold with rolled-back odometers — the average victim loses about $4,000 in downstream repair costs.
Source: NHTSA
17.5M private sales/yr
About 17.5 million private-party vehicle transactions happen in the U.S. each year — roughly 47% of the used market.
Source: Cox Automotive 2024
1 in 3 buyers
Roughly 1 in 3 used-car buyers say they suspect private sellers are hiding mechanical problems — documentation closes that trust gap.
Source: JW Surety Bonds (n=3,000)
Hilo is in Hawaii County. Title transfers are handled by the Hawaii County Vehicle Registration – Hilo at 349 Kapiolani St, Hilo, HI 96720. Hours: Mon–Fri 7:45 AM–4:30 PM. Phone: (808) 961-8351.
The combined rate is 4.25%. Hawaii GET 4.0% + Hawaii County surcharge 0.25%.
No. Hawaii does not require notarization for private vehicle sales.
Title transfer fee: $5.00. Base registration fee: $45.00. Sales tax at 4.25% is collected at the time of title transfer.
Hawaii requires the buyer to transfer the title within 30 days of the sale date. Late transfers may incur penalty fees at the DMV. Bring your signed bill of sale and the assigned title to the Hawaii County Vehicle Registration – Hilo.
In most cases, no. Hawaii requires a clean title to complete a private vehicle sale. If the title is lost, the seller must apply for a duplicate title before selling. The bill of sale alone does not transfer legal ownership.
You will need: (1) the signed title from the seller, (2) a completed bill of sale, (3) a valid government ID, and (4) payment for the title transfer fee ($5.00) and sales tax (4.25%). Bring all documents to the Hawaii County Vehicle Registration – Hilo.
Yes. A properly signed bill of sale is a legally binding document that protects both the buyer and seller. It records the agreed-upon sale price, date, and vehicle details. Sellers should keep a copy to prove they are no longer liable for the vehicle after the sale date.
45% faster sale
Vehicles whose listings include a history report spend ~45% less time on site before selling, and report-viewers are 5x more likely to become a lead.
Source: Experian / AutoCheck
$4,000 avg loss
NHTSA estimates 450,000+ vehicles per year are sold with rolled-back odometers — the average victim loses about $4,000 in downstream repair costs.
Source: NHTSA
17.5M private sales/yr
About 17.5 million private-party vehicle transactions happen in the U.S. each year — roughly 47% of the used market.
Source: Cox Automotive 2024
1 in 3 buyers
Roughly 1 in 3 used-car buyers say they suspect private sellers are hiding mechanical problems — documentation closes that trust gap.
Source: JW Surety Bonds (n=3,000)
$60–$85 mobile notary
Mobile notary visit minimums run $60–$85 — higher on weekends, plus per-mile travel fees. State-formatted documents skip the trip.
Source: Thumbtack / NNA