Montgomery, Illinois

Montgomery, Illinois Heavy Equipment Bill of Sale for Private sale — Print a Ready-to-Sign Form

Print a heavy equipment bill of sale form for your private sale in Montgomery, Illinois. Fill in the details online, then print the completed document for both parties to sign.

Print a ready-to-sign form

Print Instructions

Paper Size

US Letter (8.5 × 11 in)

Margins

0.5 in minimum all sides

Ink

Black ink, laser or inkjet

Before You Print

☐Verify the VIN matches the heavy equipment title exactly
☐Confirm buyer and seller names match government-issued IDs
☐Have both parties present at the time of signing
☐Bring a valid photo ID accepted by Illinois
☐Print at least two copies — one for each party

Both parties should sign with a ballpoint pen in blue or black ink. Initial any corrections rather than using correction fluid.

Private sale — What You Need to Know

A transaction between two private individuals without dealer involvement. Both parties negotiate directly and the seller transfers the title after payment.

Seller guidance

You are responsible for disclosing known defects, providing an accurate odometer statement, and delivering a clean title. Once the bill of sale is signed and funds received, remove the vehicle from your insurance and notify your DMV of the transfer.

Buyer guidance

Run a title search or VIN history report (NMVTIS, CARFAX) before handing over funds. Confirm the seller is the titled owner and the title is free of liens. Take possession of the signed title on the day of sale.

Legal note (Illinois-specific)

IL sellers must report the sale to the Secretary of State within 7 days using Form VSD 190 (Notice of Sale/Transfer). The buyer must title and register within 20 days. The buyer pays 6.25% use tax on the purchase price.

Private sale checklist

Verify the seller name matches the title exactly
Confirm no open liens via your state DMV or NMVTIS
Complete federal odometer disclosure (vehicles <10 years old)
Sign and date the bill of sale with both parties present
Transfer title and notify DMV within your state deadline
Seller files VSD 190 (Notice of Sale) with IL Secretary of State within 7 days
Buyer pays RUT-50 (Private Party Vehicle Use Tax) — 6.25% of purchase price
Title and registration must be completed within 20 days

Heavy Equipment Safety & Recall Information

Data sourced from NHTSA safety ratings and recall databases

Average Safety Rating

0 / 5

Avg. Price Range

$10,000–$300,000

Odometer Disclosure

Not required

Safety checkpoints for heavy equipment buyers

Verify ROPS/FOPS (Rollover/Falling Object Protective Structure) certification
Check engine hours — the primary value indicator for heavy equipment
Inspect undercarriage condition (tracks, rollers, idlers) on tracked machines
Test all hydraulic functions through full range of motion
Confirm fire-suppression system is charged and inspection-current (mining/forestry)
Verify backup alarm and 360-degree warning lights function
Test seat-belt and operator-presence interlocks
Inspect steps, ladder, and grab handles for damage or unauthorized welds

Common recall categories

Hydraulic SystemElectricalROPS/FOPSEngineFire Suppression

On average, each heavy equipment model has approximately 0.7 recalls. Always check your specific vehicle at NHTSA.gov/recalls before completing a sale.

Illinois Tax & Fee Summary

State Sales Tax Rate

6.25%

Title Transfer Fee

$150

Private Party Exempt

6.25% state plus 1–4% local taxes

Private vehicle use tax applies based on purchase price bracket

Visit the official Illinois DMV website

Local Requirements — Montgomery County

DMV / Title Office

IL Secretary of State Facility – Montgomery

Address

Visit https://www.ilsos.gov/departments/vehicles for the nearest Montgomery, IL office

Phone

See state DMV website for local office phone numbers

Office Hours

Mon–Fri 8:00 AM–5:00 PM

https://www.ilsos.gov/departments/vehicles

Transfer Fees & Taxes — Montgomery

Title Transfer Fee

$150.00

Sales Tax Rate

7.75%

Base Registration Fee

$151.00

Illinois state rate 6.25% + estimated local taxes (verify with your county)

Notarization: NOT REQUIRED

Illinois does not require notarization for private vehicle bills of sale. Buyer and seller signatures on the completed title assignment are sufficient.

Montgomery Transfer Checklist

Complete a title transfer at your local Illinois title office within the required timeframe
Private vehicle use tax applies based on purchase price bracket
Both buyer and seller should retain a signed copy of the bill of sale
Bring a valid government-issued photo ID and proof of insurance

County Information — Montgomery County

County Clerk / Recorder

Montgomery County Clerk

Phone

See county website for contact information

Website

https://www.google.com/search?q=Montgomery%20Illinois%20county%20clerk

Montgomery Private sale heavy equipment printable — when to file

Illinois requires title transfer within 20 days of the sale date on the bill of sale. For private sale transactions specifically, file at IL Secretary of State Facility – Montgomery (Visit https://www.ilsos.gov/departments/vehicles for the nearest Montgomery, IL office) during normal hours: Mon–Fri 8:00 AM–5:00 PM. Miss the 20-day window and Illinois typically charges a late-transfer penalty plus accrued use tax, and the seller can remain on the title for civil liability until the buyer completes retitling. Bring the signed title, the completed Montgomery bill of sale, your government-issued ID, and payment for the $150.00 title transfer fee plus 7.75% sales tax on the purchase price.

Printable reminder. Whether you keep your printable as a printed two-copy paper record, both buyer and seller should leave the signing with an identical executed copy. The buyer needs the original to present at IL Secretary of State Facility – Montgomery; the seller keeps a duplicate to prove the date of transfer if a future liability question arises before the title fully retitles.

Frequently asked questions

What private sale documents do I need for a heavy equipment sale in Montgomery, Illinois?

For a private sale heavy equipment transaction in Montgomery, you need: Verify the seller name matches the title exactly; Confirm no open liens via your state DMV or NMVTIS; Complete federal odometer disclosure (vehicles <10 years old); Sign and date the bill of sale with both parties present; Transfer title and notify DMV within your state deadline; Seller files VSD 190 (Notice of Sale) with IL Secretary of State within 7 days; Buyer pays RUT-50 (Private Party Vehicle Use Tax) — 6.25% of purchase price; Title and registration must be completed within 20 days.

What is the sales tax on a heavy equipment private sale in Montgomery, Illinois?

The combined sales tax rate in Montgomery is 7.75%. Illinois state rate 6.25% + estimated local taxes (verify with your county)

Do I need to notarize a heavy equipment bill of sale in Illinois?

No, notarization is not required. Illinois does not require notarization for private vehicle bills of sale. Buyer and seller signatures on the completed title assignment are sufficient.

What are common recalls for a heavy equipment?

Common recall categories for heavy equipments include: Hydraulic System, Electrical, ROPS/FOPS, Engine, Fire Suppression. On average, each heavy equipment model has approximately 0.7 recalls. Always check your specific vehicle at NHTSA.gov before completing a sale.