This blank suv bill of sale template for Washington contains the following sections:
Seller Info
Name, address, phone, email
Buyer Info
Name, address, phone, email
Vehicle Details
Year, make, model, color, body
VIN & Odometer
17-digit VIN, current mileage
Sale Terms
Price, payment method, date
Disclosures
As-is status, known defects
Signatures
Buyer/seller lines with date
Notarization
Notary block if state requires
How to Fill Out This Template
1Print the blank template on US Letter paper
2Enter the suv details exactly as they appear on the title
3Record the odometer reading at the time of sale
4Agree on the sale price and fill in the payment terms
5Both parties sign and date in the presence of each other
6File the completed form with your local Washington DMV within the required timeframe
Tip: Our online generator pre-fills Washington-specific requirements so you don’t miss any required fields.
Loan payoff — What You Need to Know
The buyer is paying off the seller's outstanding auto loan as all or part of the purchase price. The transaction includes coordinating directly with the seller's lender to release the title.
Seller guidance
Request a formal payoff letter from your lender with the exact amount due and the payoff good-through date. Provide your lender's payoff mailing address and instructions to the buyer. Do not accept buyer funds before ensuring a clean mechanism for the lender to release the title — your lender will not release the lien until full payment is confirmed.
Buyer guidance
Pay the lender directly whenever possible to eliminate the risk of the seller pocketing funds. Confirm the lien release timeline with the lender: typically 10–30 days after payoff. Do not register the vehicle in your name until you have the clear title in hand.
Legal note
UCC § 9-513 requires a secured party (lender) to send a termination statement within 20 days of a written demand after the debt is satisfied, or within 20 days of the debt being satisfied if no demand is made and no further commitment exists. State motor vehicle codes impose similar obligations — e.g., California Vehicle Code § 5753 requires lienholders to release within 30 days. Failure to release can expose the lender to statutory damages.
Loan payoff checklist
Obtain a written payoff letter stating the exact amount and expiration date
Confirm lender's payment acceptance method (wire, cashier's check) and address
Structure the transaction so the lender receives payment directly from buyer
Get confirmation of payment receipt from the lender in writing
Wait for lien release document or electronic release before completing DMV title transfer
SUV Safety & Recall Information
Data sourced from NHTSA safety ratings and recall databases
Average Safety Rating
4.3 / 5
Avg. Price Range
$8,000–$45,000
Odometer Disclosure
Required
Safety checkpoints for suv buyers
Verify AWD/4WD system operation — transfer case and differential fluid should be serviced per schedule
Check for Takata airbag recall status (SUVs were heavily affected)
Inspect suspension components for wear — SUVs carry more weight than sedans
Test third-row seating mechanisms and latches if equipped
Verify roof-rack mounting points and crossbar attachment integrity
Confirm tire-pressure monitoring system warns correctly
Test rollover sensor function (lift-gate test where applicable)
Inspect side curtain airbag deployment paths are unobstructed
Common recall categories
AirbagsPower TrainElectricalFuel SystemBrakes
On average, each suv model has approximately 3.4 recalls. Always check your specific vehicle at NHTSA.gov/recalls before completing a sale.
Washington Tax & Fee Summary
State Sales Tax Rate
6.5%
Title Transfer Fee
$12
Private Party Exempt
No
6.5% state plus local taxes (total up to ~10.4%)
Use tax applies to private party vehicle purchases
Washington state rate 6.5% + estimated local taxes (verify with your county)
Notarization: NOT REQUIRED
Washington does not require notarization for private vehicle bills of sale. Buyer and seller signatures on the completed title assignment are sufficient.
Bothell Transfer Checklist
Complete a title transfer at your local Washington title office within the required timeframe
Use tax applies to private party vehicle purchases
Both buyer and seller should retain a signed copy of the bill of sale
Bring a valid government-issued photo ID and proof of insurance
Before signing your loan payoff bill of sale in Bothell, run a NHTSA recall check on the specific year and model. Recent-model suvs with the most open recalls:
Model + year
NHTSA recalls
Top categories
2020 Ford Explorer
31
Back Over Prevention, Power Train, Seat Belts
2021 Ford Explorer
24
Back Over Prevention, Power Train, Engine
2022 Ford Explorer
23
Back Over Prevention, Power Train, Fuel System
2020 Ford Escape
23
Electrical System, Power Train, Back Over Prevention
2022 Ford Bronco
20
Back Over Prevention, Power Train, Equipment
Run a NHTSA VIN lookup at nhtsa.gov/recalls before purchase — open recalls are the seller’s responsibility to disclose under federal law, and unresolved campaigns are a routine negotiating point on the loan payoff sale price.
Bothell Loan payoff suv template — when to file
Washington requires title transfer within 15 days of the sale date on the bill of sale. For loan payoff transactions specifically, file at DOL Vehicle Licensing – Bothell (Visit https://www.dol.wa.gov for the nearest Bothell, WA office) during normal hours: Mon–Fri 8:30 AM–4:30 PM. Miss the 15-day window and Washington typically charges a late-transfer penalty plus accrued use tax, and the seller can remain on the title for civil liability until the buyer completes retitling. Bring the signed title, the completed Bothell bill of sale, your government-issued ID, and payment for the $12.00 title transfer fee plus 8.00% sales tax on the purchase price.
Template reminder. Whether you keep your template as a blank template you fill in by hand, both buyer and seller should leave the signing with an identical executed copy. The buyer needs the original to present at DOL Vehicle Licensing – Bothell; the seller keeps a duplicate to prove the date of transfer if a future liability question arises before the title fully retitles.
Frequently asked questions
What loan payoff documents do I need for a suv sale in Bothell, Washington?
For a loan payoff suv transaction in Bothell, you need: Obtain a written payoff letter stating the exact amount and expiration date; Confirm lender's payment acceptance method (wire, cashier's check) and address; Structure the transaction so the lender receives payment directly from buyer; Get confirmation of payment receipt from the lender in writing; Wait for lien release document or electronic release before completing DMV title transfer.
What is the sales tax on a suv private sale in Bothell, Washington?
The combined sales tax rate in Bothell is 8.00%. Washington state rate 6.5% + estimated local taxes (verify with your county)
Do I need to notarize a suv bill of sale in Washington?
No, notarization is not required. Washington does not require notarization for private vehicle bills of sale. Buyer and seller signatures on the completed title assignment are sufficient.
What are common recalls for a suv?
Common recall categories for suvs include: Airbags, Power Train, Electrical, Fuel System, Brakes. On average, each suv model has approximately 3.4 recalls. Always check your specific vehicle at NHTSA.gov before completing a sale.
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