Grapevine, Wisconsin

Grapevine, Wisconsin Heavy Equipment Bill of Sale for Out-of-state sale — Get a Blank Template

Download a blank heavy equipment bill of sale template for a out-of-state sale in Grapevine, Wisconsin. Print it out and fill in the details by hand.

Get a blank template

Template Fields

This blank heavy equipment bill of sale template for Wisconsin contains the following sections:

Seller Info

Name, address, phone, email

Buyer Info

Name, address, phone, email

Vehicle Details

Year, make, model, color, body

VIN & Odometer

17-digit VIN, current mileage

Sale Terms

Price, payment method, date

Disclosures

As-is status, known defects

Signatures

Buyer/seller lines with date

Notarization

Notary block if state requires

How to Fill Out This Template

1Print the blank template on US Letter paper
2Enter the heavy equipment details exactly as they appear on the title
3Record the odometer reading at the time of sale
4Agree on the sale price and fill in the payment terms
5Both parties sign and date in the presence of each other
6File the completed form with your local Wisconsin DMV within the required timeframe

Tip: Our online generator pre-fills Wisconsin-specific requirements so you don’t miss any required fields.

Out-of-state sale — What You Need to Know

The buyer and seller are in different states, or the vehicle is currently registered in a different state than where the buyer will register it. This can trigger additional inspections and title-reissuing requirements.

Seller guidance

You must title/register the transfer in the state whose rules govern the sale (typically the state where the transaction occurs). Provide the buyer with your state's standard bill of sale and a clean, signed title. Some states require you to obtain a VIN inspection before releasing a title to an out-of-state buyer.

Buyer guidance

You will need to re-title the vehicle in your home state after purchase. Bring the signed out-of-state title, the bill of sale, and any required inspection certificates to your local DMV. Many states require a state-certified VIN verification and an odometer disclosure statement to process an out-of-state title.

Legal note (Wisconsin-specific)

WI requires a VIN verification for out-of-state vehicles not in the national database. The out-of-state title is surrendered at the DMV. WI charges 5% use tax on the purchase price if not paid.

Out-of-state sale checklist

Confirm the original title is signed and notarized if required by the seller's state
Obtain a state VIN verification form if required in the buyer's state
Complete odometer disclosure on the title or a separate form (49 CFR Part 580)
Gather emissions or safety inspection certificates if required in the buyer's state
File for title transfer in the buyer's home state within the permitted timeframe
Get VIN verification if required by WI DMV
Surrender out-of-state title at WI DMV
Pay 5% use tax if not paid in state of purchase
Transfer title within 7 days

Heavy Equipment Safety & Recall Information

Data sourced from NHTSA safety ratings and recall databases

Average Safety Rating

0 / 5

Avg. Price Range

$10,000–$300,000

Odometer Disclosure

Not required

Safety checkpoints for heavy equipment buyers

Verify ROPS/FOPS (Rollover/Falling Object Protective Structure) certification
Check engine hours — the primary value indicator for heavy equipment
Inspect undercarriage condition (tracks, rollers, idlers) on tracked machines
Test all hydraulic functions through full range of motion
Confirm fire-suppression system is charged and inspection-current (mining/forestry)
Verify backup alarm and 360-degree warning lights function
Test seat-belt and operator-presence interlocks
Inspect steps, ladder, and grab handles for damage or unauthorized welds

Common recall categories

Hydraulic SystemElectricalROPS/FOPSEngineFire Suppression

On average, each heavy equipment model has approximately 0.7 recalls. Always check your specific vehicle at NHTSA.gov/recalls before completing a sale.

Wisconsin Tax & Fee Summary

State Sales Tax Rate

Title Transfer Fee

$165

Private Party Exempt

5% state plus 0.5% county tax in most counties

Sales tax applies to private party vehicle purchases

Visit the official Wisconsin DMV website

Grapevine Out-of-state sale heavy equipment template — when to file

Wisconsin requires title transfer within 10 days of the sale date on the bill of sale. For out-of-state sale transactions specifically, file at Wisconsin DMV – Grapevine (Visit https://wisconsindot.gov/Pages/dmv to find the nearest Grapevine office) during normal hours: Mon–Fri 8:00 AM–5:00 PM (verify hours with local office). Miss the 10-day window and Wisconsin typically charges a late-transfer penalty plus accrued use tax, and the seller can remain on the title for civil liability until the buyer completes retitling. Bring the signed title, the completed Grapevine bill of sale, your government-issued ID, and payment for the $165.00 title transfer fee plus 5% sales tax on the purchase price.

Template reminder. Whether you keep your template as a blank template you fill in by hand, both buyer and seller should leave the signing with an identical executed copy. The buyer needs the original to present at Wisconsin DMV – Grapevine; the seller keeps a duplicate to prove the date of transfer if a future liability question arises before the title fully retitles.

Frequently asked questions

What out-of-state sale documents do I need for a heavy equipment sale in Grapevine, Wisconsin?

For a out-of-state sale heavy equipment transaction in Grapevine, you need: Confirm the original title is signed and notarized if required by the seller's state; Obtain a state VIN verification form if required in the buyer's state; Complete odometer disclosure on the title or a separate form (49 CFR Part 580); Gather emissions or safety inspection certificates if required in the buyer's state; File for title transfer in the buyer's home state within the permitted timeframe; Get VIN verification if required by WI DMV; Surrender out-of-state title at WI DMV; Pay 5% use tax if not paid in state of purchase; Transfer title within 7 days.

What is the sales tax on a heavy equipment private sale in Grapevine, Wisconsin?

The Wisconsin state sales tax rate is 5%. 5% state plus 0.5% county tax in most counties. Sales tax applies to private party vehicle purchases

Do I need to notarize a heavy equipment bill of sale in Wisconsin?

Check with your local Wisconsin DMV office for notarization requirements. Requirements can vary by county.

What are common recalls for a heavy equipment?

Common recall categories for heavy equipments include: Hydraulic System, Electrical, ROPS/FOPS, Engine, Fire Suppression. On average, each heavy equipment model has approximately 0.7 recalls. Always check your specific vehicle at NHTSA.gov before completing a sale.