How to Fill Out a Vermont Farm Equipment Bill of Sale
A Vermont farm equipment bill of sale is a legal document that records the sale price, vehicle details, and buyer/seller identities. Correctly filling it out protects both parties and satisfies the Vermont DMV's title transfer requirements.
Follow this checklist to complete the form correctly in Vermont.
How to fill out a Vermont farm equipment bill of sale
Total time: 5–10 minutes
You will need:
- Signed vehicle title
- Government-issued ID for both parties
- Vehicle Identification Number (VIN)
Enter seller and buyer names
Write the full legal names and current addresses of both the seller and buyer exactly as they appear on their government-issued IDs. Errors here can delay the Vermont DMV title transfer.
Add vehicle details
Record the farm equipment's year, make, model, and color. Double-check the Vehicle Identification Number (VIN) from the dashboard or door jamb.
Record the sale price and date
Write the agreed sale price in both numerals and words to prevent disputes. Enter the exact date the ownership changes hands — this date triggers the Vermont title transfer deadline.
Both parties sign the bill of sale
Seller and buyer both sign and date the completed form. Each party keeps a signed original. Vermont may require the signed bill of sale at the DMV to complete the title transfer.
Download and print a copy for each party
Print at least two copies — one for the buyer to submit to the DMV and one for the seller to keep as proof the vehicle was sold. Store your copy for at least three years.
3 Mistakes That Can Void Your Bill of Sale
- ❌ Incorrect VIN — Even a single digit error causes the DMV to reject the title transfer. Copy the VIN directly from the dashboard or door jamb sticker, never from memory.
- ❌ Mismatched names — The buyer and seller names must exactly match their government-issued IDs. Abbreviations or nicknames can delay or invalidate the transfer.
- ❌ Missing date — The bill of sale must be dated on the actual day of the transaction. A blank or incorrect date can complicate liability and registration at the DMV.
Vermont Farm Equipment transfer fees and requirements
In Vermont, the title transfer fee is $35 and registration costs $76 per year. Farm Equipment sales are subject to 6% purchase and use tax on vehicles. Vermont does not require notarization for private-party farm equipment transfers. Emission testing is required in Vermont — verify the farm equipment passes before completing the sale.
- Annual safety and emissions inspection required
- Title transfer within 30 days
- Vermont is popular for out-of-state titling due to accessible process
Official Vermont bill of sale form
The official Vermont bill of sale form is VD-012 (Bill of Sale). BillOfSaleNow generates a document that meets all Vermont requirements and can be used in place of the official form.
Vermont sales tax on farm equipment purchases
Vermont has a 6% state sales tax rate. Flat 6% purchase and use tax statewide. Private-party farm equipment sales in Vermont are subject to sales tax. Purchase and use tax applies to all vehicle sales. The title transfer fee is $35.
Farm Equipment market data and safety information
The most common farm equipment makes in private-party sales are John Deere, Case IH, AGCO, CLAAS, Kubota. Average private-party farm equipment prices range from $5,000–$200,000. Farm equipments average 0.9 NHTSA recalls per model across categories including Hydraulic System, Electrical, Safety Guards.
Safety checkpoints for buying a used farm equipment
Before completing a farm equipment bill of sale in Vermont, verify these safety items:
- Inspect all safety guards and shields — OSHA requires guarding on all PTO and moving parts
- Check hydraulic system pressure and hose condition
- Verify operator station controls and emergency shutoff function
- Test lights and SMV signage for road transport
- Confirm fire extinguisher is present and current (combine/baler standard)
- Inspect ladder, platform, and handrails on cab-equipment
- Test seat-presence switch and ensure safety interlocks are not bypassed
- Verify pinch-point warning decals are legible and unmodified
Farm Equipment insurance and depreciation in Vermont
Covered under farm policy. Standalone equipment floater policies available for $300–$1,000/year. Well-maintained farm equipment retains value strongly — 50–70% after 10 years for major brands. Peak season for private farm equipment sales is late fall after harvest and late winter before planting, with an average of 50 days on market.
Farm Equipment registration and titling
Farm Equipments are classified as "Farm implement (exempt from standard registration in most states)" for registration purposes. Farm equipment is classified by function (combine, baler, planter, etc.) rather than weight. Oversized equipment may require transport permits for road movement. Federal odometer disclosure does not apply to farm equipments.
Odometer disclosure for farm equipment sales
Farm equipment is exempt from federal odometer disclosure. Engine hours are the standard usage metric and should be documented on the bill of sale.
Required disclosures for farm equipment sales in Vermont
When selling a farm equipment in Vermont, the following disclosures apply:
- Serial number verification is critical — farm equipment theft is common, and buyers should verify the serial number against the National Equipment Register.
- Hydraulic, PTO, and electrical system condition should be noted for self-propelled equipment.
- Lien status — farm equipment is frequently used as collateral for agricultural loans. Verify clear title before purchase.
Vermont bill of sale statistics
BillOfSaleNow has generated 183 bill of sale documents for Vermont transactions, with 5 generated this month alone. The most popular vehicle type is car.
🔍 Run a VIN Check Before You Sign
A VIN history report reveals accident records, odometer rollback, salvage title history, and recall status — before you hand over the money. Takes 60 seconds.
Get VIN Report — Premium Plan ($19 one-time)Generate your document
If you prefer to generate a completed Vermont farm equipment bill of sale automatically, you can create one here.
Frequently Asked Questions
Does the Vermont bill of sale need to be notarized?
No. Vermont does not require notarization for a standard vehicle bill of sale. Signatures from both buyer and seller are sufficient.
What happens if I make an error on the bill of sale?
Do not use correction fluid. Cross out the error with a single line, write the correction next to it, and have both parties initial the change. For significant errors, it is better to complete a new form.
Can I complete the bill of sale before seeing the vehicle?
No. Fill out the bill of sale at the time of the sale, after both parties have inspected the vehicle and agreed on the price. The date on the form should match the actual transaction date.
How many copies of the bill of sale do I need?
Print at least two signed copies — one for the buyer to submit to the DMV and one for the seller to keep as proof of sale. The seller's copy protects them from liability for tickets or accidents after the sale date.
Why Documentation Helps Protect Asking Price
45% faster sale
Vehicles whose listings include a history report spend ~45% less time on site before selling, and report-viewers are 5x more likely to become a lead.
Source: Experian / AutoCheck
$4,000 avg loss
NHTSA estimates 450,000+ vehicles per year are sold with rolled-back odometers — the average victim loses about $4,000 in downstream repair costs.
Source: NHTSA
17.5M private sales/yr
About 17.5 million private-party vehicle transactions happen in the U.S. each year — roughly 47% of the used market.
Source: Cox Automotive 2024
1 in 3 buyers
Roughly 1 in 3 used-car buyers say they suspect private sellers are hiding mechanical problems — documentation closes that trust gap.
Source: JW Surety Bonds (n=3,000)
Vermont Farm Equipment bill of sale by city
Informational purposes only. This content is provided for informational purposes only and is not legal advice. Laws vary by state and individual circumstances differ. Consult a licensed attorney for jurisdiction-specific guidance on vehicle transfers, title requirements, or related legal matters.