Hopkinsville, Kentucky
How to Fill Out a Hopkinsville Heavy Equipment Bill of Sale
Complete guide for filling out a heavy equipment bill of sale in Hopkinsville, Kentucky (Form TC 96-182). Includes the exact Christian County Clerk – Motor Vehicle location, current tax rates, and notarization requirements.
Title Transfer Fee
$9.00
Sales Tax Rate
6.00%
Notarization
Required
Step-by-Step: Filling Out Your Hopkinsville Heavy Equipment Bill of Sale
- 1
Enter seller and buyer information
Write full legal names and current addresses exactly as they appear on government-issued IDs. Both buyer and seller must use their full legal names — no nicknames or abbreviations. Errors here cause delays at the Christian County Clerk – Motor Vehicle.
- 2
Record Heavy Equipment details and VIN
Enter the year, make, model, body style, color, and the 17-character VIN exactly as printed on the dashboard (visible through the windshield) or door jamb sticker. The VIN must match the vehicle title exactly.
- 3
Record sale price, date, and payment method
Write the agreed sale price in both numeral form ($12,500.00) and written form (twelve thousand five hundred dollars). Enter the exact date of the sale — this date triggers the Kentucky title transfer requirement. Note payment method: cash, check, or other.
- 4
Sign in front of a licensed notary
Kentucky requires notarization. Do not sign until you are in the presence of a licensed notary public. Find a notary at a bank, credit union, UPS Store, or use online notarization (Proof). Kentucky requires notarization of the title assignment for private party transfers.
- 5
Submit to the Christian County Clerk – Motor Vehicle
Bring the signed bill of sale, the vehicle title (signed over on the back), and a valid ID to: 511 S Main St, Hopkinsville, KY 42240. Hours: Mon–Fri 8:00 AM–4:00 PM. Phone: (270) 887-4105. You'll pay the title transfer fee of $9.00 and sales tax at 6.00%.
Hopkinsville Title & Registration Office
Office
Christian County Clerk – Motor Vehicle
Address
511 S Main St, Hopkinsville, KY 42240
Phone
(270) 887-4105
Hours
Mon–Fri 8:00 AM–4:00 PM
Special requirements in Christian County:
- Title assignment must be notarized
- Transfer at the Christian County Clerk within 15 days
- 6% usage tax at title transfer
- Odometer disclosure required
Common Mistakes to Avoid
- ✗Signing before the notary if notarization is required — the notary must witness the signature
- ✗VIN errors — even one wrong character causes the KY DMV to reject the title transfer
- ✗Leaving the sale price blank or writing "gift" if money changed hands — this triggers audit risk
- ✗Using correction fluid to fix mistakes — always initial handwritten corrections instead
- ✗Not keeping a copy — both buyer and seller need a signed original
FAQ — Heavy Equipment Bill of Sale in Hopkinsville
- Where do I file a heavy equipment bill of sale in Hopkinsville?
- File at the Christian County Clerk – Motor Vehicle, located at 511 S Main St, Hopkinsville, KY 42240. Hours: Mon–Fri 8:00 AM–4:00 PM. Phone: (270) 887-4105.
- What is the vehicle title transfer fee in Hopkinsville?
- The title transfer fee in Christian County is $9.00. Combined sales tax rate: 6.00%. Kentucky state rate 6%
- Does Hopkinsville, Kentucky require notarization for a heavy equipment bill of sale?
- Yes. Kentucky requires notarization of the title assignment for private party transfers.
- What form do I use for a heavy equipment bill of sale in Kentucky?
- Kentucky uses Form TC 96-182 for heavy equipment title transfers. You can download it from the Christian County Clerk – Motor Vehicle or generate a state-compliant version at BillOfSaleNow.