Richmond, Virginia
How to Fill Out a Richmond Heavy Equipment Bill of Sale
Complete guide for filling out a heavy equipment bill of sale in Richmond, Virginia. Includes the exact VA DMV – Richmond Main Office location, current tax rates, and notarization requirements.
Title Transfer Fee
$15.00
Sales Tax Rate
4.15%
Notarization
Not Required
Step-by-Step: Filling Out Your Richmond Heavy Equipment Bill of Sale
- 1
Enter seller and buyer information
Write full legal names and current addresses exactly as they appear on government-issued IDs. Both buyer and seller must use their full legal names — no nicknames or abbreviations. Errors here cause delays at the VA DMV – Richmond Main Office.
- 2
Record Heavy Equipment details and VIN
Enter the year, make, model, body style, color, and the 17-character VIN exactly as printed on the dashboard (visible through the windshield) or door jamb sticker. The VIN must match the vehicle title exactly.
- 3
Record sale price, date, and payment method
Write the agreed sale price in both numeral form ($12,500.00) and written form (twelve thousand five hundred dollars). Enter the exact date of the sale — this date triggers the Virginia title transfer requirement. Note payment method: cash, check, or other.
- 4
Both parties sign and date
Both buyer and seller sign and date the completed form. Sign with blue or black ballpoint ink. Virginia does not require notarization. Print at least two originals — one for each party.
- 5
Submit to the VA DMV – Richmond Main Office
Bring the signed bill of sale, the vehicle title (signed over on the back), and a valid ID to: 2300 W Broad St, Richmond, VA 23220. Hours: Mon–Fri 8:00 AM–5:00 PM; Sat 8:00 AM–12:00 PM. Phone: (804) 497-7100. You'll pay the title transfer fee of $15.00 and sales tax at 4.15%.
Richmond Title & Registration Office
Office
VA DMV – Richmond Main Office
Address
2300 W Broad St, Richmond, VA 23220
Phone
(804) 497-7100
Hours
Mon–Fri 8:00 AM–5:00 PM; Sat 8:00 AM–12:00 PM
Special requirements in Richmond (Independent City):
- Title transfer at VA DMV within 30 days
- 4.15% motor vehicle SUT
- Safety inspection required
- Seller must sign title assignment
Common Mistakes to Avoid
- ✗Signing before the notary if notarization is required — the notary must witness the signature
- ✗VIN errors — even one wrong character causes the VA DMV to reject the title transfer
- ✗Leaving the sale price blank or writing "gift" if money changed hands — this triggers audit risk
- ✗Using correction fluid to fix mistakes — always initial handwritten corrections instead
- ✗Not keeping a copy — both buyer and seller need a signed original
FAQ — Heavy Equipment Bill of Sale in Richmond
- Where do I file a heavy equipment bill of sale in Richmond?
- File at the VA DMV – Richmond Main Office, located at 2300 W Broad St, Richmond, VA 23220. Hours: Mon–Fri 8:00 AM–5:00 PM; Sat 8:00 AM–12:00 PM. Phone: (804) 497-7100.
- What is the vehicle title transfer fee in Richmond?
- The title transfer fee in Richmond (Independent City) is $15.00. Combined sales tax rate: 4.15%. Virginia 4.15% motor vehicle SUT statewide
- Does Richmond, Virginia require notarization for a heavy equipment bill of sale?
- No. Virginia does not require notarization.