How to Write a Vehicle Bill of Sale in New York
Step-by-step guide to writing a valid New York vehicle bill of sale — required fields, notarization rules, and official forms.
Required Fields in a New York Bill of Sale
- •Seller full legal name and address
- •Buyer full legal name and address
- •Vehicle year, make, model
- •VIN
- •Odometer reading
- •Sale price in dollars
- •Date of sale
- •Seller signature
- •Buyer signature
New York does not require notarization of a vehicle bill of sale for private transactions. The signed title and MV-912 or equivalent bill of sale are the primary documents.
New York does not require witnesses for a vehicle bill of sale.
New York provides the MV-912 (Certification of Sale) form, which doubles as a bill of sale and odometer disclosure. Using the MV-912 simplifies the title transfer process at the DMV. A private written bill of sale is also acceptable.
6-Step Guide: Writing a New York Bill of Sale
- 1Gather Vehicle InformationWrite down the vehicle year, make, model, VIN (found on the dashboard or door jamb), current odometer reading, and agreed sale price.
- 2Add Parties' InformationRecord the seller's full legal name and address, and the buyer's full legal name and address. Use names exactly as they appear on government-issued ID.
- 3Write the Sale TermsState the agreed sale price in full (e.g., "Fifteen Thousand Dollars ($15,000)"). Include an As Is clause if selling without warranty: "Vehicle sold as-is with no expressed or implied warranty."
- 4Include Required DisclosuresIn New York, include an odometer disclosure for vehicles under 10 model years old. Note any known defects in writing.
- 5Sign and DateBoth buyer and seller sign and date the document. New York does not require notarization for a private vehicle bill of sale.
- 6Make Copies for Both PartiesEach party should retain a signed original or a signed copy. The seller should keep a copy for at least 3 years.
New York requires a Vehicle Transfer Report (MV-3000) to be filed within 10 days of the sale by the seller. This is separate from the bill of sale — file it online at the New York DMV website immediately after the transaction.
Frequently Asked Questions
Use our free New York bill of sale generator. All required fields pre-filled, As Is clause included, ready to print and sign.
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