What are the heavy equipment bill of sale requirements in Herndon?

A heavy equipment bill of sale in Herndon, Virginia must include both parties' full legal names and addresses, sale date, sale price, VIN, and signatures. File the completed form at the Virginia DMV – Herndon.

What is the title transfer fee for a heavy equipment in Herndon?

The title transfer fee in Herndon County is $15.00. The combined sales tax rate on heavy equipment sales is 5.65%. Virginia state rate 4.15% + estimated local taxes (verify with your county)

Where do I file a heavy equipment bill of sale in Herndon?

File at the Virginia DMV – Herndon, Visit https://www.dmv.virginia.gov for the nearest Herndon, VA office. Hours: Mon–Fri 8:00 AM–5:00 PM. Phone: See state DMV website for local office phone numbers.

Herndon, Virginia

Herndon Heavy Equipment Bill of Sale Requirements

Complete requirements checklist for a heavy equipment bill of sale in Herndon, Virginia. Includes exact fees, notarization rules, and where to file at the Virginia DMV – Herndon.

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Title Transfer Fee

$15.00

Sales Tax Rate

5.65%

Notarization

Not Required

Required Fields — Herndon Heavy Equipment Bill of Sale

All of the following must appear on a valid heavy equipment bill of sale in Herndon, Virginia:

✓Full legal name and current address of seller
✓Full legal name and current address of buyer
✓Agreed sale price (in numerals and words)
✓Date of sale
✓Heavy Equipment year, make, model, and body style
✓17-character VIN (Vehicle Identification Number)
✓Signature of seller
✓Signature of buyer

Notarization in Herndon: Not Required

Virginia does not require notarization for a heavy equipment bill of sale. Virginia does not require notarization for private vehicle bills of sale. Buyer and seller signatures on the completed title assignment are sufficient. Both parties simply sign and date the completed form in the presence of each other.

Where to File — Herndon Title Office

Office

Virginia DMV – Herndon

Address

Visit https://www.dmv.virginia.gov for the nearest Herndon, VA office

Phone

See state DMV website for local office phone numbers

Hours

Mon–Fri 8:00 AM–5:00 PM

Additional requirements in Herndon County:

Complete a title transfer at your local Virginia title office within the required timeframe
Motor vehicle sales and use tax applies to all sales
Both buyer and seller should retain a signed copy of the bill of sale
Bring a valid government-issued photo ID and proof of insurance

What to Bring to the VA DMV

1Completed, signed heavy equipment bill of sale
2Heavy Equipment title signed over by seller on the back
3Valid government-issued photo ID (driver's license or passport)
4Payment for title transfer fee: $15.00
5Payment for sales tax (5.65% of sale price)

FAQ — Heavy Equipment Bill of Sale Requirements in Herndon

What are the required fields on a heavy equipment bill of sale in Herndon?: A valid heavy equipment bill of sale in Herndon, Virginia must include both parties' full legal names and addresses, sale date, agreed sale price, VIN, year, make, model, and signatures of buyer and seller.
What is the title transfer fee for a heavy equipment in Herndon?: The title transfer fee in Herndon County is $15.00. The heavy equipment sales tax rate is 5.65%. Virginia state rate 4.15% + estimated local taxes (verify with your county)
Is notarization required for a heavy equipment bill of sale in Herndon?: No. Virginia does not require notarization for private vehicle bills of sale. Buyer and seller signatures on the completed title assignment are sufficient.
Where do I file a heavy equipment title transfer in Herndon?: File the title transfer at the Virginia DMV – Herndon, Visit https://www.dmv.virginia.gov for the nearest Herndon, VA office. Hours: Mon–Fri 8:00 AM–5:00 PM. Phone: See state DMV website for local office phone numbers.