This blank truck bill of sale template for Illinois contains the following sections:
Seller Info
Name, address, phone, email
Buyer Info
Name, address, phone, email
Vehicle Details
Year, make, model, color, body
VIN & Odometer
17-digit VIN, current mileage
Sale Terms
Price, payment method, date
Disclosures
As-is status, known defects
Signatures
Buyer/seller lines with date
Notarization
Notary block if state requires
How to Fill Out This Template
1Print the blank template on US Letter paper
2Enter the truck details exactly as they appear on the title
3Record the odometer reading at the time of sale
4Agree on the sale price and fill in the payment terms
5Both parties sign and date in the presence of each other
6File the completed form with your local Illinois DMV within the required timeframe
Tip: Our online generator pre-fills Illinois-specific requirements so you don’t miss any required fields.
Estate sale — What You Need to Know
The vehicle is being sold by the executor or administrator of a deceased person's estate. The sale requires proof of authority to sell estate assets before the title can transfer.
Seller guidance
You must establish your legal authority to sell the vehicle. This typically requires Letters Testamentary (if there is a will) or Letters of Administration (if there is no will), issued by the probate court. Bring these letters to the DMV — they authorize you to sign as the seller and transfer the title. Some states allow small estate affidavits for low-value vehicles outside of formal probate.
Buyer guidance
Verify that the executor or administrator has active, court-issued authority to transfer the vehicle. Request a copy of the Letters Testamentary or Letters of Administration. Without proper authority, the title transfer can be challenged by other beneficiaries or creditors of the estate.
Legal note (Illinois-specific)
Illinois allows a Small Estate Affidavit (755 ILCS 5/25-1) for personal property valued under $100,000 when no real estate is involved. Wait 30 days after death before using the affidavit. The heir or beneficiary presents the affidavit, death certificate, and the title to the Secretary of State office.
Estate sale checklist
Obtain Letters Testamentary or Letters of Administration from the probate court
Confirm the vehicle is listed as an estate asset (title or registration in the decedent's name)
Determine if the estate qualifies for a small estate affidavit to skip formal probate
Obtain an appraisal or fair market value statement (protects executor from beneficiary disputes)
Complete title transfer documents with executor signing in representative capacity
Wait at least 30 days after death before filing Small Estate Affidavit
Complete the Small Estate Affidavit under 755 ILCS 5/25-1
Present death certificate and vehicle title at Secretary of State office
Truck Safety & Recall Information
Data sourced from NHTSA safety ratings and recall databases
Average Safety Rating
4 / 5
Avg. Price Range
$8,000–$55,000
Odometer Disclosure
Required
Safety checkpoints for truck buyers
Inspect frame for rust — trucks used in salt-belt states often have hidden corrosion
Check 4WD/AWD transfer case engagement and operation
Verify towing package wiring and hitch receiver condition
Test tailgate mechanism and bed liner condition
Confirm trailer brake controller integration if equipped
Verify backup camera and parking sensors function correctly
Test tow/haul mode and check transmission cooler condition
Inspect cab corners and rocker panels for hidden rust
Common recall categories
Power TrainFuel SystemSteeringStructureElectrical
On average, each truck model has approximately 3.8 recalls. Always check your specific vehicle at NHTSA.gov/recalls before completing a sale.
Illinois Tax & Fee Summary
State Sales Tax Rate
6.25%
Title Transfer Fee
$150
Private Party Exempt
No
6.25% state plus 1–4% local taxes
Private vehicle use tax applies based on purchase price bracket
Illinois state rate 6.25% + estimated local taxes (verify with your county)
Notarization: NOT REQUIRED
Illinois does not require notarization for private vehicle bills of sale. Buyer and seller signatures on the completed title assignment are sufficient.
Calumet City Transfer Checklist
Complete a title transfer at your local Illinois title office within the required timeframe
Private vehicle use tax applies based on purchase price bracket
Both buyer and seller should retain a signed copy of the bill of sale
Bring a valid government-issued photo ID and proof of insurance
Before signing your estate sale bill of sale in Calumet City, run a NHTSA recall check on the specific year and model. Recent-model trucks with the most open recalls:
Model + year
NHTSA recalls
Top categories
2019 Ram 1500
29
Air Bags, Electrical System, Steering
2021 Ford F-150
27
Power Train, Visibility, Electrical System
2022 Ford F-150
22
Exterior Lighting, Power Train, Electrical System
2022 Ram 1500
15
Back Over Prevention, Air Bags, Visibility
2021 Ram 1500
14
Back Over Prevention, Air Bags, Service Brakes
Run a NHTSA VIN lookup at nhtsa.gov/recalls before purchase — open recalls are the seller’s responsibility to disclose under federal law, and unresolved campaigns are a routine negotiating point on the estate sale sale price.
Calumet City Estate sale truck template — when to file
Illinois requires title transfer within 20 days of the sale date on the bill of sale. For estate sale transactions specifically, file at IL Secretary of State Facility – Calumet City (Visit https://www.ilsos.gov/departments/vehicles for the nearest Calumet City, IL office) during normal hours: Mon–Fri 8:00 AM–5:00 PM. Miss the 20-day window and Illinois typically charges a late-transfer penalty plus accrued use tax, and the seller can remain on the title for civil liability until the buyer completes retitling. Bring the signed title, the completed Calumet City bill of sale, your government-issued ID, and payment for the $150.00 title transfer fee plus 7.75% sales tax on the purchase price.
Template reminder. Whether you keep your template as a blank template you fill in by hand, both buyer and seller should leave the signing with an identical executed copy. The buyer needs the original to present at IL Secretary of State Facility – Calumet City; the seller keeps a duplicate to prove the date of transfer if a future liability question arises before the title fully retitles.
Frequently asked questions
What estate sale documents do I need for a truck sale in Calumet City, Illinois?
For a estate sale truck transaction in Calumet City, you need: Obtain Letters Testamentary or Letters of Administration from the probate court; Confirm the vehicle is listed as an estate asset (title or registration in the decedent's name); Determine if the estate qualifies for a small estate affidavit to skip formal probate; Obtain an appraisal or fair market value statement (protects executor from beneficiary disputes); Complete title transfer documents with executor signing in representative capacity; Wait at least 30 days after death before filing Small Estate Affidavit; Complete the Small Estate Affidavit under 755 ILCS 5/25-1; Present death certificate and vehicle title at Secretary of State office.
What is the sales tax on a truck private sale in Calumet City, Illinois?
The combined sales tax rate in Calumet City is 7.75%. Illinois state rate 6.25% + estimated local taxes (verify with your county)
Do I need to notarize a truck bill of sale in Illinois?
No, notarization is not required. Illinois does not require notarization for private vehicle bills of sale. Buyer and seller signatures on the completed title assignment are sufficient.
What are common recalls for a truck?
Common recall categories for trucks include: Power Train, Fuel System, Steering, Structure, Electrical. On average, each truck model has approximately 3.8 recalls. Always check your specific vehicle at NHTSA.gov before completing a sale.
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